With the increasingly dominant role of technology, methods for making travel plans have changed dramatically over the past decade.
With the increasingly dominant role of technology, methods for
making travel plans have changed dramatically over the past decade. It
is now possible to book a flight, rent a car and reserve a hotel room
-- all while sitting in a movie theater or even in a car wash. This
means that the first person-to-person interaction guests may experience
with a hotel, is probably with the front desk agent. While it is common
practice for hotels to sell and oversell the Best Available Rate (BAR)
online to book more reservations, up-selling is more likely in the
hands of the front desk agent today, rather than the reservations agent
as in years gone by.
Now, with the front desk positioned to assist in creating more revenue, the following are suggestions on how to motivate your staff to up-sell:
-
Create opportunities for the front desk to sell upgrades. This
can create more revenue for the property and more avenues for guest
satisfaction. Upgrades include rooms with views, different bed types,
square footage, added meeting space, and access to VIP Lounge areas.
-
Achieve higher ADR. A property can potentially profit more from
a lower occupancy with a higher Average Daily Rate (ADR) because of the
reduced amount in labor and hotel resources used. For example, if a
property has an occupancy of 85%, only 85% of the rooms have to be
cleaned, only 85% will use electricity and water, and only 85% will
need assistance from front of the house. If a large amount of upgrades
were sold to that 85%, it could potentially generate the equivalent
rooms revenue as a sold-out property at BAR.
-
Consider a commission program for front desk staff. The front
desk staff can have a major impact on the revenue that a property
generates so it is important to motivate them to work toward raising
the ADR. It is not uncommon for a front desk agent to think “Sure, I’m
making money for the hotel, but what’s in it for me?” A commission
program is becoming more common practice among hotels to create
incentive for the front desk. For example, a 5% commission paid to the
desk agent for every upgrade sold can give the front desk something to
show for their hard work and motivate them to upsell. A 5% commission
would be equivalent to $1 for every $20 upgrade sold. This will give
agents a bonus without putting a large dent in your upgrade revenue.
- Train front desk staff to negotiate. Giving desk agents the freedom to negotiate, within reason of course, could be the difference in selling the upgrade or not. It may be necessary to look at availability and hold a short daily meeting with agents to provide guidelines, but maintain flexibility for agents to negotiate upon arrival.
Train your front desk staff to:
- Know the property.
- Know the selling points and highlights of each room type and what type of travel/number of travelers the room type is best suited for. For example, if a family of four comes to the front desk and they have booked a room with one king bed and pull-out couch, that would be the time to suggest they upgrade to a room with two queen beds and pull-out couch for an additional $30 per night because they would be more comfortable.
- Know availability. Before each shift, check availability and see if there are any room types that are oversold and would be given complimentary upgrades in order to balance room inventory. Also, check to see if some of the more exclusive room types are sold out as to not oversell a room type that cannot be fixed. Make sure that if a guest wants to upgrade for their entire stay, that the room type is available before upgrading them.
- Ask every arrival. View every arrival as an opportunity to create more revenue for the hotel and for yourself. Some guests may not understand all of the room types so it is beneficial to inform them of the different options. For example, if a guest arrives and they are not booked in an ocean view room but you do have one available, you could inform them that you have rooms with preferred views available.
- Negotiate, don’t haggle or annoy. If a guest does not wish to purchase an upgrade, do not push the issue. Remember, guest satisfaction comes first. If a guest does consider an upgrade, remain professional during negotiations.
The basics of up-selling have not changed. What has changed is the increased opportunity for front desk personnel to affect your bottom line through greater understanding of your room inventory, motivation and the use of more sophisticated property management systems. Up-selling has the potential to generate more revenue with each reservation, and surely deserves attention by management and frontline staff.
HVS Sales & Marketing Services’ Barbara Fischhof and Eydie Shapiro also contributed to this article. For additional information on training your staff to up-sell, contact HVS Sales & Marketing Services. Leora Lanz , [email protected] or at 516-248-8828 begin_of_the_skype_highlighting 516-248-8828 end_of_the_skype_highlighting x 278
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